About the Role

In this pivotal role, you’ll provide high‑level secretarial, governance, and administrative support to the CEO and all governance entities across Te Rūnanganui o Ngāti Porou, Ngāti Porou Oranga, and Toitū Ngāti Porou. Your work will ensure our governance processes are well‑coordinated, compliant, and professionally delivered — strengthening decision‑making and supporting the smooth running of critical organisational functions.

You’ll be responsible for managing board cycles, preparing high‑quality meeting materials, organising logistics, maintaining accurate records, and ensuring statutory and Trust Deed obligations are upheld. You’ll also support wider organisational administration and work closely with the Whakapapa, Archives & Trust Deed Compliance Manager on key Trust Deed workflows including AGMs, SGMs, elections, and constitutional processes.

We’re looking for someone who is highly organised, detail‑focused, and confident supporting governance at a senior level. Someone who can uphold confidentiality, communicate with professionalism, and build trusted relationships with board members, executives, kaumātua, and external partners.

You’ll thrive in this role if you enjoy structure, take pride in delivering high‑quality documentation, and value working in a kaupapa Māori environment where your contribution supports strong governance and future‑focused outcomes for Ngāti Porou.

This is an excellent opportunity for a motivated governance professional who brings initiative, discretion, and a commitment to service excellence.

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Essential Skills & Experience

To be successful in this role, you will have:

Governance & Secretariat Expertise

• Experience in governance support, board secretariat, executive assistant, or high‑level administrative roles
• Strong capability in minute‑taking, agenda preparation, documentation, and meeting coordination
• Understanding of governance processes, statutory requirements, or Trust Deed compliance

Administrative Excellence

• Highly organised with exceptional time‑management and the ability to manage multiple deadlines
• Strong document management, filing, and record‑keeping skills
• High attention to detail, accuracy, and consistency

Communication & Relationship Skills

• Excellent written and verbal communication
• Ability to liaise professionally with board members, executives, kaumātua, stakeholders, and community partners
• High levels of confidentiality, professionalism, and cultural awareness

Technical & Digital Skills

• Confident using digital tools, administrative systems, and document management platforms
• Ability to develop templates, registers, and processes that improve organisational efficiency

Advantageous

• Governance, business administration, legal, or Māori governance training
• Experience working with Māori organisations, iwi entities, or kaupapa‑driven environments
• Familiarity with Trust Deed or constitutional processes (AGMs, SGMs, elections, compliance workflows)

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What we offer

• Comprehensive Health Insurance
• A supportive, professional, and culturally grounded work environment
• Opportunities to develop governance and organisational capability
• EAP & wellbeing services
• The chance to contribute to meaningful mahi that supports strong governance and iwi aspirations

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How to Apply

If this sounds like the next step in your governance career, we’d love to hear from you.

Please submit your CV and cover letter via Seek.

Join us and play a vital role in supporting strong, effective governance for Ngāti Porou.

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