‍Ngāti Porou Oranga – Hauora Location: Te Puia Springs Hospital Type: Fixed-term (3 months) Hours: Up to 24 hours per week

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Kōrero mō te tūranga - About the role

The Opportunity Ngāti Porou Oranga is seeking a highly organized and proactive Personal Assistant to provide high-quality administrative and coordination support to the General Manager Primary Care. This role is vital in ensuring the efficient management of day-to-day workflows, allowing the General Manager to focus on operational and strategic delivery. You will play a key role in supporting engagement with kaimahi, whānau, and stakeholders while upholding the core values of Ngāti Porou Oranga.

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Key Responsibilities

• Administrative Excellence: Provide timely support including diary management, scheduling, and triaging incoming correspondence.
• Coordination & Workflow: Organize meetings, hui, and wānanga, including logistics, agendas, and minute-taking.
• Stakeholder Engagement: Act as a professional point of contact for the General Manager, facilitating clear and timely communication across teams and with external partners.
• Systems Support: Maintain accurate filing systems and support planning and reporting processes to identify opportunities for workflow improvement.
• Cultural Contribution: Apply tikanga and kaupapa Māori principles in daily work, supporting commitments to Te Tiriti o Waitangi and equity.

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Ngā pūkenga me ngā wheako - What we're looking for

• Qualifications: A relevant qualification in administration or business support, or equivalent demonstrated experience.
• Experience: Ideally 2–4+ years of proven experience in a Personal Assistant, Executive Assistant, or senior administrative role.
• Skills: High level of accuracy, attention to detail, and the ability to handle confidential and sensitive information with discretion.
• Technical Proficiency: Competence in the Microsoft Office Suite and a high level of computer literacy.
• Values-Driven: A commitment to the values of Porou, Aroha, Manaaki, and Tika/Pono.
• Practicality: A current clean NZ full driver’s licence is essential.

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Why Join Us? Join a team dedicated to working together, to strengthen Ngāti Porou. We offer a respectful work environment where you can apply your skills to support the hauora of our whānau, hapū, and iwi.

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If you are a hard-working, resilient, and industrious professional looking to make a meaningful contribution, we would love to hear from you

Me pēhea e tono – How to Apply

To apply, please submit a current Cover Letter and CV with your application, describing your motivation for joining Ngati Porou Oranga reflecting relevant skills and experience. 

Applicants must be eligible to work in Aotearoa, New Zealand.  The preferred and/or successful applicants will be willing to undergo our pre-employment screening which can include Police Vetting, Child Checks, OT Vetting, Criminal Record Checks, Medical Checks, ID checks and Pre-Employment Drug & Alcohol testing.

Must hold a current New Zealand Full Drivers Licence.

COVID-19Vaccination requirement:  Vaccination is essential for kaimahi asper our COVID-19 Vaccination Policy.  New employees will be required to provide proof of COVID-19 vaccination status prior to commencing employment or in alternative, complete a risk assessment as a part of the recruitment process and/or any other reasonable measurements.  

To request a copy of the job description email careers@tronp.org.nz 

60Day Trial Periods:  In-line with NZ employment legislation, employment terms include up to, but not longer than, 60day trial periods, further information is available upon request. 

Please note: Only shortlisted candidates will be contacted, and interviews maybe held as applications are received.

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