The TRONPnui Trust Deed Review process began in October 2016 and will be completed by May 2018. To help determine the effectiveness of the arrangements in the current Deed and whether amendments are required, involves a number of different steps.
From October 2016 – April 2017 a series of presentations and consultation hui were held around Aotearoa and Australia to promote the review. Following these hui between April – May 2017, the Round One submission process is being conducted to gather feedback about the Trust Deed and its operation. The next stage from June – August 2017 involves the creation of a draft report featuring key themes from the first submission round, and a series of consultation hui to present these findings to Ngati Porou communities.
In September the Round Two submission process will be conducted which will call for feedback on the draft report. Following this process, a final report with proposed amendments to the Deed will then be approved by the TRONPnui board, before being tabled at the TRONPnui AGM in November 2017.
If amendments are required, Adult members on the Ngati Porou register will be asked to vote for or against them in a Special Resolution of Members Postal Ballot in April 2018. To pass this Special Resolution, 75% of those who take part in the voting, must approve the amendments. The results from the postal ballot will be announced at a Special General Meeting in May 2018, and changes to the Trust Deed can then be made.
TRUST DEED REVIEW PROCESS TIMELINE
TRONPnui Trust Deed Review working party formed. Members include TRONPnui board directors: Mei Reedy-Taare, Heni Tawhiwhirangi, Patrick Tangaere, Lilian Baldwin Tangaere, Ani Pahuru-Huriwai, Kody Pewhairangi, Matanuku Mahuika and Rei Kohere.
|September 2016||TRONPnui Trust Deed Review Terms of Reference confirmed.|
|October 2016||Official start of TRONPnui Trust Deed Review Process (five years on from the date of the election of the first TRONPnui Elected Representatives in September 2011).|
|November 2016||TRONPnui Trust Deed Review presentation delivered at TRONPnui Annual General Meeting.|
|January 2017 – April 2017||TRONPnui Trust Deed Consultation hui held with Ngati Porou communities living in Aotearoa and Australia. These include Auckland, Hamilton, Hawkes Bay, Gisborne, Christchurch, Wellington, Melbourne, Brisbane, Invercargill, Dunedin and East Coast/Ngati Porou communities.|
ROUND ONE – CALL FOR SUBMISSIONS ABOUT TRONPnui TRUST DEED & ITS OPERATION
Monday 10 April 2017
|TRONPnui Trust Deed Review Feedback/Submission Process officially opens|
|Wednesday 31 May 2017||TRONPnui Trust Deed Review Feedback/Submission Process officially closes.|
|June 2017||Submissions analysed and draft summary report and recommendations produced by TRONPnui Independent Advisor for TRONPnui board.|
|July and August 2017||Consultation Round 2 regarding the draft report held with Ngati Porou communities.|
ROUND TWO – CALL FOR SUBMISSIONS ON DRAFT REPORT
|September 2017||Call for submissions on draft report which includes summary of feedback from Round One submission process.|
|October 2017||Final draft report created for TRONPnui Board approval.|
Final Report approved and prepared for AGM presentation.
|Saturday 25 November 2017||
Final Trust Deed Report with proposed amendments presented at Te Runanganui o Ngati Porou AGM.
Presentation of Trust Deed amendments to Ngati Porou communities. The hui agenda will include explanation proposed Trust Deed amendments. Voting processes will also be discussed - only registered adult members of Ngati Porou will be able to participate.
SPECIAL RESOLUTION OF MEMBERS POSTAL VOTING
|April 2018||Postal Voting to take place.|
|May 2018||Announce results at a Special General Meeting at which the Special Resolution to amend the Trust Deed will either be passed or lost ( depending on the outcome of the postal ballot).|
|June 2018||If the Special Resolution is passed, work will begin on implementing the changes.|
For more information about the TRONPnui Trust Deed Review:
- Tel: 0800 NPOROU (0800 676768)
- Email: firstname.lastname@example.org
- Web: www.ngatiporou.com/trustdeedreview
- Facebook: https://www.facebook.com/TeRunanganuioNgatiPorou/
- Read: TRONPnui Trust Deed
- Download: "Join the Korero- Trust Deed Review" booklet
- Download: Submission Form
- Complete: Online Submission Form